Tybee Island Geogia Vacation Rental Condo Terms

Tybee Luxury Rentals, LLC   

P O Box 7

Tybee Island, GA  31328

912-257-9097 

Mail to:  tybeeluxuryrentals@comcast.net

Tybee Luxury Rentals, LLC

RENTAL AGREEMENT

PLEASE review, sign and return the signature pages.

Please review our policy and procedures, accept, sign and return the signature pages and mail to: Tybee Luxury Rentals, LLC,  P O Box 7, Tybee Island, GA 31328.

 By reading and signing, the guest understands you hereby acknowledge that you have read, understood and agree to the terms and conditions of this rental agreement. You also understand that you are responsible for payment of all deposits and charges as outlined in the agreement.

NOTE: You must be 25 Years Old to reserve a home with Tybee Luxury Rentals.

Check in time:   4 PM

Check out time:  10 AM

Taxes:  A 13% sales use and lodging tax will also be applied to the rental.

What are your Reservation policies?

Tybee Luxury Rentals Rental Agreement and Reservation Confirmation must be read, signed, and returned to us within seven (7) days from the date the reservation is placed along with your Initial Payment.

Please realize that reservations will be canceled if we have not spoken with you within that time period or if payment is not received within the required time periods listed. All reservations made within thirty (30) days from arrival date require full payment at the time the reservation is placed.

Methods of Payment

We accept Visa, MasterCard, American Express and Discover for all payments.  When a reservation is made I will get your credit card number and make the reservations for you or you can book online.

Advanced Deposit and Final Payment

An Initial Payment of 50% of the Total Rental Balance is due within seven (7) days of making your reservation. Final Payment is due 30 days prior to your arrival date, after that date, we cannot accept personal checks for Final Payments. We will send you a request for final payment for your final payment, so please be sure to mark this date on your calendar.

Security Deposit Protections, Damages, and Missing Items

This Security Deposit Protection plan covers unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check-out. The policy will pay a maximum benefit of $3,000.  Any damages that exceed $3,000 will be charged to the credit card on file. If, during your stay at one of our Rental Properties, an Insured Person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3,000.Certain terms and conditions apply.  Full details of the Security Deposit Protection coverage are contained in the Certificate of Insurance or Insurance Policy.  The Security Deposit Protection can be purchased up to, and including at, check-in.   By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Tybee Luxury Rentals any amount payable under the terms and conditions of the Security Deposit Protection.  Please contact Tybee Luxury Rentals directly if you do not wish to participate in this plan or assignment.

A $300 refundable damage fee is required for all reservations who do not purchase the Security Deposit Protection. This Security Deposit Protection does not cover intentional damage, theft, excessive cleaning, unintentional and incidental damage exceeding the amount of coverage purchased or any damage or flea infestation caused by a pet. Guest authorizes Tybee Luxury Rentals  to keep the $300 security deposit in the event of the following: intentional damage, theft, excessive cleaning after departure, unintentional and incidental damage exceeding the amount of coverage purchased, any damage or flea infestation caused by a pet, unauthorized pets, property damage, extensive cleaning required at check-out, smoking in nonsmoking units, exceeding occupancy or parking limits, and any other mentioned charges/policies in Tybee Luxury Rentals Rental Agreement. Guest will be notified of any damage/costs in writing. Any material damage to the Rental Property will be charged immediately to the Guest’s credit card. Guest, in signing below, assumes full responsibility for any items damaged due to misuse or negligence or action on guest`s part, except in the case of normal wear-and tear reported to Tybee Luxury Rentals within 24 hours of check-in, and for any items found to be missing. Guest is responsible for notifying Tybee Luxury Rentals immediately upon check-in if the Rental Property is found in less than good condition or any damage is noted. If damages occur during your stay, please notify us immediately.

Damage

We ask our guests to report any breakage or damages to us upon occurrence, prior to check out and settle the matter prior to leaving. If there is any damage to the Rental Property or its furnishings, the Guest does agree to be responsible for the cost to repair any damages done by either Guest or Guest family. All Rental Properties are inspected after each Guest by a property inspector and reported to Tybee Luxury Rentals for appropriate billing.

Refunds

The Rental Agreement is a legally binding agreement between Guest, Tybee Luxury Rentals, LLC and the Property Owner. Your reservation and signed Rental Agreement bind you to a specific property for a specific period of time. There should be no expectation of refunds or relocation because you are disappointed with the property you have rented or in the event that something associated with the property is not working to your satisfaction. Unlike a hotel, we cannot relocate you without specific authorization from the Property Owner. We will make every attempt to correct any problem that arises during your stay in a timely manner.  There will be no refunds for mechanical failure of items such as air conditioner, TV, dishwasher, washer/dryer, or other such items.

Cancellation Policies & Fees

How to cancel a confirmed reservation:  Call us as soon as you know that you will be unable to keep your reservation in order to give us as much time as possible to re-rent your reserved property.  We require written notification of cancellation signed by the leaseholder (the person in whose name the reservation has been made).  Notification can be delivered by mail, fax or email.  If your cancelled reservation is successfully re-rented and confirmed, you will be refunded the rent and taxes and other fees except for a $150 cancellation fee and $30 processing fee.  If your reserved property does not successfully re-rent, you will forfeit all monies paid to Tybee Luxury Rentals.

Indemnification

The Guest agrees to indemnify the owner for any damages to or loss from the rental house, grounds, furnishings, appliances, household items and any other of the Owner’s property resulting during the Guest’s rental term, normal wear and tear excluded. The Guest further agrees to indemnify and hold the owner and the rental agent (Tybee Luxury Rentals, LLC) harmless from any claim or liability for any loss or damage whatsoever arising from, related to or in connection with the rental of this rental property, including but not limited to any claim for personal injury or damage or loss of property which is made, incurred or sustained by the Guest or other occupants or invitees of Guest, excepting if such damage or loss results directly from the willful misconduct or sole negligence of the owner or the agent. Nether the owner or the agent are responsible for any of the Guest’s or other occupant(s) valuable, cash or other property during the rental term or thereafter left at the rental house.

MISC:

• No illegal substances are permitted on the property

• Quiet time- the noise curfew is 10PM in all residential areas and all guests are expected to comply

• Keys- each home will be given 2 keys. A replacement charge of $10 per key will be applied to lost keys.

• Left Behind- If you want the items returned to you I will take them to the UPS shipping center on the island and they will call you to get your payment info for shipment.

THIS APPLIES ONLY TO THOSE HOMES THAT HAVE THESE ITEMS.  NOT ALL HOMES FURNISH THESE ITEMS.

• Beach Towels – a $25 charge for each beach towel not left in the house.

• DVD’s - $20 charge for missing movies.

• Cooler - $50 charge for missing cooler with wheels.

• Beach Cart - $75 charge for missing beach cart.

• Beach Chairs - $30 charge for each missing beach chair

APPLIES ONLY TO HOMES WITH THESE ITEMS!!!!!

Do not rewire or reprogram the TV’s or DVD players.  If a tech has to be called to the rental property after you check out because the TV or DVD has been rewired or is not functioning you will be charged for the call. 

Guest Name on Reservation: ___________________________

Method of Payment:

Credit Card Number:_________________________________________________

Name on Card:_____________________________________________________

_              

Expiration Date:____________________Amount  to be charged:______________                  

Type of card:_____________ Code on back of card: _____________________

Charge $300 Security Deposit if necessary?  Yes_____  No______

RENTAL AGREEMENT ACCEPTED AND UNDERSTOOD:

*GUEST Signature:_____________________________________________________

I hereby accept the above assignment and subject myself to all the covenants therein contained. I fully understand that this assignment binds me to comply with all the terms and provisions of this agreement. *Must be signed by Guest Name on Reservation.

Date Signed:    ________________________________________________________

Current Email address:_________________________________________________

Number at which you can be reached while on Tybee: _______________________

NAME OF ALL GUESTS STAYING IN RENTAL PROPERTY:

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Governing Law: This agreement will be governed by the laws of the State of Georgia, and shall be interpreted, construed and applied in accordance with the laws of the United States of American and the State of Georgia.

Please  return the signed pages only along with Payment Information  to:

Tybee Luxury Rentals

PO BOX 7 Tybee Island, Georgia 31328

(912) 257-9097 •  Fax - 912-349-4277  tybeeluxuryrentals@comcast.net

Tybee Luxury Rentals

Rules and Policies for Non Family Groups renting our Homes

We want all of our guests to enjoy their stay on Tybee Island with Tybee Luxury Rentals.  In order for your visit to be enjoyable PLEASE follow the rules listed below. 

City Code Regarding Events:  “Under the zoning and other ordinances of the City of Tybee Island, it is unlawful to advertise or otherwise promote, or to hold out for availability, any location that has not been specifically approved as a special event location for conducting weddings, reunions, or similar events.  Such activities are not permitted uses under the Land Development Code, 4-050.  This is true for bed and breakfast establishments as well as residential structures.  Procedures for seeking approvals of special event locations can be secured from City Hall on properties located within appropriate zoning districts. Should you have any questions, please contact the Building and Zoning Department of the City.”

Maximum Occupancy & Parking Capacity:  TYBEE LUXURY RENTALS has set and published occupancy & parking limits for every unit and strictly enforces these limits. The Maximum Occupancy listed as “Property Capacity” is determined by the bedding provided in the Rental Property and/or the limit set by Tybee Luxury Rentals and the Owner of the Rental Property.  The number of available off-street parking spaces determines the Parking Capacity.  Tybee Luxury Rentals represents a few properties which will allow a small family gathering.  Such gatherings must be approved prior to arrival and may require an additional fee.  Please consult a Tybee Luxury Rentals representative for further information and availability.

Absolutely No House Parties! And No Kegs!  House Parties are strictly forbidden and overcrowding is not permitted.  We strongly advise you to not jeopardize your family and friends’ vacation by overcrowding or noise violations.  Tybee Luxury Rentals represents a few properties which will allow a small family gathering.  Such gatherings must be approved prior to arrival and require an additional fee.

Please consult a Tybee Luxury Rentals representative for further information and availability.

There is to be no loud noise or music played after 9PM each night.

I agree to the above rules and regulations and will abide by all of the rules when renting the property managed by Tybee Luxury Rentals.

Person Responsible for the Rental ______________________________________________________

Home Rented ______________________________ 

Arrival Date: _____________________________

Mobile Phone Number where you can be reached while you’re here on Tybee:

___________________________________________

Any questions about any of these policies, please contact:

Tybee Luxury Rentals

912-257-9097 

Thank you!